Finally winter has come to an end, and warm weather is on its way. The spring season gives you the chance to let some fresh air in and make your living space clean and efficient. It is important to do the same to your small business technology. Below is a checklist of tasks to place on your technology spring cleaning checklist.
Back up files
Prioritize backing up files to an external hard drive or the cloud. Look at files that are already backed up and check the most recent back up date to ensure they are current. Also implement an ongoing backup schedule that will be easy for you to follow.
Clear inbox clutter
How long do you hang on to old emails? It is necessary to save some emails, but others are just taking up space in your inbox. Delete the unneeded emails and archive the important ones. A clean inbox opens up space on the server and allows for better organization.
Update old technology
It is important to keep technology such as your operating system, laptop, and mobile devices updated. This helps to ensure that your business is operating securely and efficiently.
Review data security
Cyber criminals have been attacking business owners, and no matter the size of your business you can be a target. Review your security procedures with your staff, and make sure your antivirus software is up to date. Install firewalls to keep hackers from accessing your company data. Also consider changing passwords and storing them in an encrypted database.
Look into a paperless work place
Going paperless helps reduce clutter in the office. Get out the shredder and get rid of those files you don’t need. Scan the important files and store electronic versions online for easy accessibility.
Adapt to mobile
Making your business mobile-friendly should be a priority or you could be losing opportunities with potential clients. A 2013 mobile search study by Google found that 73% of mobile searches trigger additional action and conversions. Spring is the perfect time for your business to embrace mobile technology.
Accomplishing the items on your spring cleaning checklist will help keep you organized and efficient during the upcoming seasons.
Do you have any tips for spring cleaning your business? Please let us know!